Fellowship Process

WHAT SHOULD I BE APPLYING FOR?

Based on the information at: www.ors.duke.edu/find/student/grad/gradtimeline.html

The types of fellowships that are available to you depend on a number of variables including:
your field of study, your interests and your stage in graduate school. Stages can be broken down as follows:

First- and second- year students

Funding for the first- and second- years of graduate school. Applicants may be in these
years and often these opportunities are available for students to apply one year prior
(undergraduate or other) to beginning graduate work. These grants mainly fund tuition
and fees, as well as a stipend for living expenses.

Examples:

The Jacob Javits Fellowship. Deadline: early November
http://www.ed.gov/programs/jacobjavits/index.html

The National Defense Science and Engineering Grad Fellowship
Deadline January 8, 2007
http://www.asee.org/ndseg/preface.cfm

Hertz Foundation Graduate Fellowships.
Deadline: Late October
http://www.hertzfoundation.org/index.shtml

National Science Foundation Graduate Research Fellowships
Deadline: Early November
http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=6201

Predissertation

Tailored to students from the start of their graduate program through the master's or
defense of the dissertation proposal. Some sponsors fund master's level students through
this category while others may not. These opportunities mainly fund research and
experiences that aid research, such as travel, language study, and supplies.

Example:
Fulbright Fellowship. Deadline: October 20, 2006 (or earlier)
http://www.iie.org/fulbright

Fulbright-Hays Fellowship. Deadline: November 15, 2006
http://www.ed.gov/programs/iegpsddrap/index.html

National Institutes of Health NRSA/Ruth Kirchstein F31/F32 Training Grants
Deadline: multiple deadlines throughout the year
http://grants.nih.gov/training/nrsa.htm#inst

Pacific Rim Research Fellowships
Deadline: (for UCSD) January 12, 2007
http://www.ucop.edu/research/pacrim/

Dissertation/Thesis

The "classic" graduate funding category, this is the most widely available type of graduate
funding. These grants and fellowships generally cover the period of time from after the
defense of the dissertation topic, when the student enters the ABD ("all but
dissertation") stage, to the completion of dissertation research. Funds may support the
doctoral research and experiences that aid research, such as language study, travel,
supplies, and facility use. Living expenses while completing research may also be
included in some funding applications. Some grants/fellowships may also cover expenses
for master's theses.

Example:
American Educational Research Association Dissertation Grant
Deadline: January 5, 2007 to be reviewed in February
March 1, 2007 to be reviewed in April
September 5, 2007 to be reviewed in October
http://www.aera.net/grantsprogram/

NSF Doctoral Disseration Improvement Grants
Deadline: early January
http://www.nsf.gov/funding/pgm_summ.jsp?pims_id=13453&org=SBE

Writing up your dissertation

This stage covers the actual writing process of the dissertation, once the graduate
student has completed or is nearing the completion of their dissertation research. Most
of these opportunities fit under the fellowship category, and are designed to enable the
student to concentrate mostly or only on writing and completing the dissertation. The
majority of these grants are designed for students who will complete their dissertation at
or near the end of the award year. These funds may generally be used for tuition and fees,
stipend for living expenses, and any follow-up research needed for completion.

Example:
Spencer Dissertation Fellowship
Deadline November 1st
http://www.spencer.org/programs/fellows/dissertation.htm

General Fellowships

These fellowships are available to all graduate students regardless of their status.

Examples:
Many UCSB Central Fellowships
Departmental Block Grants

TIMELINE FOR DISSERATION RESEARCH FELLOWSHIPS

Available at: chaser.rutgers.edu/timeline.html

Due Date is in: 18 months
Schedule meetings with advisor to begin to discuss applying for funding.
Think about your graduate work thus far and your goals. Are you cultivating
the skills and expertise that you need to do your dissertation work? Does your c.v.
and transcript reveal that you are making wise choices to help cultivate your
expertise? If you answer no to any of these questions, now is the time to begin to
plan to integrate external funding into your academic career and to plan how you
will build your c.v. to be a competitive profile for external funding.

17 months
Research funding options. Begin to understand the funder, why they exist and
what they are looking for.

16 months
Begin to cultivate your research network. Set up a time to meet with your
advisor to discuss applying for external funding and your progress through your
degree. You should plan to apply for funding in about 16 months in order to be
able to have funding 24-30 months from now. What do you need to do to be
eligible to apply for funding and to have a well-conceived project in time for the
application? Develop with your advisor a work plan for the next three years.

15 months
Assess what you will need to do the project (skills, access, contacts, data,
preliminary work, etc.) and what you need to do to acquire these skills and
resources. Develop a plan for putting these resources in place in time for your
funding applications.

14 months
Begin the preliminary research on your topic and begin to build a fundable
profile. Are there any small or preliminary research grants that you can apply for
in the near future to support a pilot study and help you begin to build a good
funding track record.
NETWORKING AND PROJECT DEVELOPMENT

13 months
Speak with the program officers to learn about the funding programs you are
interested in. Learn as much as you can about the application and review process
by asking the program officer a series of questions such as:
What are the goals of this funding program?
How competitive is this program?
What percentage of applications are funded?
What are you looking for in a competitive application?
What is your review process like?
Will an expert in my field review the proposal?
When will you notify applicants of the results?
If I win a grant or fellowship, how soon can I use the money?
May I hold more than one grant or fellowship with your award?

12 months
Meet with your graduate program director. Let him/her know that you plan to
apply for external funding in the next year. Learn what impact if any this will
have on your funding package and find out if you will be able to defer any of your
internal funding if you are successful with external funding.

11 months
Meet with your advisor. Assess your progress toward your degree and toward
your plan to apply for external funding. Are you making good and timely progress
through your degree requirements? How is your research project developing? Are
you building your research network and skills to do your project? Are you
encountering any problems? What will your problem-solving solutions be? Is
there any need to re-adjust the course at this point.
PREPARING APPLICATION

6 months
Begin to write a draft of the proposal. You should be able to begin to answer the
question of why your research is important or novel, how it will be in a
conversation with the literature of your field and why your work is significant.

5 months
Continue to work on a draft of your proposal. Seek feedback from your advisor,
mentor, and other colleagues and graduate students. If it is not already, your
research methods should be formulated and clear.

4 months
Continue to work on a draft of your proposal. Seek feedback from your advisor,
mentor, and other colleagues and graduate students. If your application requires a
c.v. or personal statement, begin to draft the document, keeping in mind the
funder's goals and their profile of a successful applicant. Identify your letter
writers, ask them to serve as letter writers, schedule appointments with your
letter writers, to discuss their letters, your application and proposal and any
concerns that they may have about your work. If your letter writers raise any
concerns, discuss them and develop a plan for solving problems and how to keep
on track to apply for funding.

3 months
Continue to work on a draft of your proposal and c.v. and/or personal statement.
Seek feedback from your advisor, mentor, and other colleagues and graduate
students. If your proposal requires one, begin to work on your budget. Keep in
mind that there should be continuity between your proposal narrative and your
budget.

2 months
Continue to work on a draft of your proposal, c.v. and/or personal statement and
budget. Seek feedback from your advisor, mentor, and other colleagues and
graduate students. Examine the application forms and determine what needs to
be completed and how the application should be processed. Is it an on-line
application? Do you need any special software or technology to process the
application? Will the application be submitted by the university or you? If the
application will be submitted by the university contact the person in charge of
submitting it.

SUBMIT APPLICATION!

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